Office 365 offers a full-featured offline solution to ensure productivity even without an internet connection.

Office 365 comes in 3 standard plans for business. If you’re looking to use Office offline you’ll want to purchase a plan that allows for the full use of Office on your computer, even without an internet connection.

1. Choose an Office 365 plan that offers offline usage

Office 365 Business Essentials: Allows your team to utilize email as well as Office Online with 1 TB of file sharing and storage per user. This plan does not allow for users to work offline with Office 365.

Office 365 Business: This version of Office 365 does not include email, but does include a full version of Office for PCs and Macs. 1 TB of file storage is available with this option as well.

Office 365 Business Premium: This is the most popular and feature-packed version of Office 365. This plan includes hosted email, full versions of Office for PCs and Macs, HD video conferencing and 1 TB of file storage.

Office 365 plans

2. Login to keep your subscription active

If you have an Office 365 Business or Office 365 Business Premium subscription you’re able to use Office 365 offline. This means that you have full versions of Office that can be downloaded to each user’s machine for offline use. The only requirement to keep each user’s account active is for them to login every 30 days.

3. Know what’s included in offline versions of Office 365

If you have an offline version of Office you’ll have access to Word, Excel, PowerPoint, OneNote, Outlook, Publisher and Access. If you’re offline some of the features of online-based apps such as Lync and OneDrive may not be available until your internet connection is restored.

4. Ensure OneDrive is synced properly

OneDrive allows you to work with documents from the cloud as long as you properly sync your documents prior to losing your internet connection. By ensuring your OneDrive is synced to your local computer you’ll be able to work on your important documents even when you don’t have an Internet connection. Once OneDrive detects an Internet connection the service will instantly sync with your cloud account to keep all of your documents up to date.

5. Ensure your offline versions of Office are updated

One of the benefits of Office 365 is that if you have a sufficient subscription, you will always have access to the latest versions of Office for your desktop computer. If you don’t have an active internet connection you can’t be sure that you have the latest version. By periodically connecting to the Internet you can ensure that you have the latest version of Office to prevent issues that may have been identified and fixed since you were last online.


If you’re ready to make the move to Microsoft cloud-based services with Office 365 but aren’t sure which plan is best for your business, contact us today!

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