Data loss prevention (DLP) is an important issue for enterprise message systems, due to the extensive use of email to share sensitive data in business critical communication. In order to remain compliant in such cases, without hindering the productivity of workers, DLP features make managing sensitive data easier than ever before.

Data Loss Prevention, or DLP, is increasingly important for enterprise message systems because business-critical email often includes sensitive data that needs to be protected. Worrying about whether financial information, personally identifiable information (PII), or intellectual property data might be accidentally sent to unauthorized users can keep a Chief Security Officer (CSO) up all night.

The trick is to determine how to set these policies up, without halting productivity. The good news is that Microsoft’s Office 365 can set up standard template polices that cover many regulatory requirements, such as: PCI-DSS data, Gramm-Leach-Bliley Act data, or even locale-specific personally identifiable information (PII).

Transport Rules in Exchange

Data Loss Prevention is accomplished through what are called “transport rules” in Exchange. The new transport rules include a significant new approach to detecting sensitive information that can be incorporated into mail flow processing. This new DLP feature performs deep content analysis through keyword matches, dictionary matches, and regular expression evaluation, as well as internal functions such as validate checksum on credit card numbers, and other content examinations. All these tests combine to detect specific content types within the message body or attachments.

While this seems a little complex, MessageOps DLP professionals can help you through this without much cost or time. Microsoft also offers, ‘policy tips’ for your employees within their email to notify them that they are sending something outside the policy that was determined by the company.

The bottom line is that data loss prevention is great for protecting your business and valuable assets, and MessageOps is here to answer all your DLP questions.

For more information, or to schedule a free consultation, please contact us today!

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