As an administrator of Office 365 since the days of BPOS, I have always dreaded performing bulk actions across multiple users or the entire tenant. It can be a real chore to properly plan and implement. In most cases, the only option is to run a PowerShell script across all users or by using a CSV that contains the users you wish to modify. Say, for example, I wanted to run a simple bulk command, like enabling archiving for all valid licensed mailbox users, the commands would look something like this:

$oCred = Get-Credential
$oSession = New-PSSession –ConfigurationName Microsoft.Exchange -ConnectionUri https://ps.outlook.com/powershell -Credential $oCred -Authentication Basic -AllowRedirection
Import-PSSession $oSession
Connect-MsolService -Credential $oCred
Get-Mailbox -Filter {ArchiveStatus -Eq "None" -AND RecipientTypeDetails -eq "UserMailbox"} | Enable-Mailbox -Archive

This series of commands would log me into Office 365 via PowerShell and then enable the archive attribute on all mailboxes licensed appropriately to perform that action. But what if I only wanted to enable archiving for a certain subsect of users, let’s say the sales department, how could I accomplish this? Well, that is where the new Bulk Actions section of Inscape365 comes in. Let me walk you through how it works.

1) Log into https://admin.inscape365.com

If you have not yet signed up for the site, you can register at www.inscape365.com.

2) Once logged in, click the Office 365 button on the top taskbar

bulk actions in inscape365, How to Easily Perform Bulk Actions in Inscape365

3) On the left-hand pane, click Bulk Operation Listing

bulk actions in inscape365, How to Easily Perform Bulk Actions in Inscape365

4) On the new page, click New Bulk Operation at the top

bulk actions in inscape365, How to Easily Perform Bulk Actions in Inscape365

5) On the left-hand pane you will notice a list of actions

  • In-Place Archive
  • Litigation Hold
  • Mailbox Auditing
  • Disable Account
  • Set Strong Password Required
  • Set Retention Policy
  • Disable OWA

Interested in learning more about Inscape 365.Start a trial today at www.inscape365.com

These are some of the most requested bulk actions by our user community. New bulk actions will continue to be added with further updates to the platform.

6) For our example, let’s say you select In-Place Archive

7) Once selected, a description of the service appears on the right-hand side. Also, any available options with that action are now available to select. For example, Auto-Expanding Archive Enabled is now an available option to toggle.

bulk actions in inscape365, How to Easily Perform Bulk Actions in Inscape365

8) Click the Next button once the action is selected

9) Next you will select the users who require the bulk action to be performed on them. You can select all licensed users within your tenant. You can select users by username individually. Alternatively, you can also perform attribute filtering based on a specific attribute your users share, for example, their department.

bulk actions in inscape365, How to Easily Perform Bulk Actions in Inscape365

10) Click Add to show the list of users that the bulk action will be performed on. If you would like to further reduce this selection, you can click the remove button next to any users account.

bulk actions in inscape365, How to Easily Perform Bulk Actions in Inscape365

11) Once all appropriate users have been selected, click the Acknowledge Bulk Action to Be Applied to Selected Users check box, and then click Next.

12) On the next screen, you can choose to either run this bulk action in preview mode or for real. In preview mode, the bulk action will not actually be performed but will tell you whether the action will complete successfully. If you would like to run the action for real, uncheck the Perform Operation in Preview Mode Only box.

bulk actions in inscape365, How to Easily Perform Bulk Actions in Inscape365

13) Click Finish to run the bulk action command.

The command will begin to run, and it can take some time to complete depending on the action being performed and how many users it is being applied to. On the main Bulk Operating Listing page, you can see the status of the action, and it will be marked with a green check mark once completed, with a time stamp of completion.

bulk actions in inscape365, How to Easily Perform Bulk Actions in Inscape365

Once you see the action is completed, check a few of the selected users to confirm the provided action took place successfully.

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