Use these tips to ensure your company is properly protected with sound password policies.

Passwords are a necessary evil. We need passwords to keep our data secure, but we tend to use the same ones on multiple websites, which can cause significant problems. It’s critical that your organization has a robust password policy, and if it’s lacking, now is the time to rectify the situation before it’s too late.

keyboard with password on post it

How do you strengthen your company’s password policy?

Below are a few tips that we suggest if you’re looking to boost your company’s password protocol.

Enable two-factor authentication

Despite the most complex passwords, they can still be compromised. Thankfully, there are several security steps you can take to prevent your critical data from falling into the wrong hands. We always recommend that our clients use two-factor authentication, which is simply a way to add a second point of authentication to access your account. The most common method of two-factor authentication is to use your password in combination with a code that is sent to your mobile phone.

If someone were to gain access to your password, they would still have to have a second form of verification with two-factor authentication.

Use a password management tool

Keeping track of many passwords across multiple websites can be extremely difficult. A password management security service can help to manage all your company’s passwords in one place. These tools can not only store passwords, but generate them as well, and automate the process of changing them based at a set time.

Change your company’s password policy

For quite some time, employees were always encouraged to create complex passwords that would be difficult to remember. New standards from the National Institute of Standards and Technology (NIST) are now encouraging simplicity when it comes to passwords. They are recommending passwords that are long, but memorable, rather than complex combinations of letters, number, and special characters, which are extremely difficult to remember. These difficult to remember passwords tend to be insecure because users will often write them down in an area that could be compromised.

Conduct regular training

It’s important that every employee within your organization understands the wide array of cybersecurity risks that exist today. By properly training your employees you can ensure that they’ll more easily spot common issues such as phishing attacks, viruses, and other cyber threats that could spell disaster for your organization.

Change passwords regularly

Another way to ensure passwords remain secure is to change them regularly. Some companies will force their employees to change their passwords every 30 days, which can help to stay one step ahead of the hackers. Many people will use the same password across multiple sites, or services, which can create major problems if the password is ever compromised.

Reduce the number of characters you use for passwords

This may seem counterintuitive, but some cybersecurity experts are now suggesting that individuals limit the number of characters for new passwords to around ten. Apparently, ten characters is about the limit of what the average person can remember, and longer passwords tend to be written down somewhere, which is inherently insecure.

How secure is your company’s password policy?

Are you currently implementing any of the password management tips mentioned above? If not, it may be time to enlist the help of a managed services firm like MessageOps to help you devise and implement a sound password policy. Reach out to our team for more information on any of our IT services.

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