How-to Guide: Quickly Create Connected SharePoint Online Team Sites
Create SharePoint Online sites that easily communicate with your existing Office 365 Groups.
In mid-2016, Microsoft announced that Office 365 Groups would eventually have access to SharePoint team sites. Users who created these groups already have access to a shared calendar, inbox, OneNote notebook, Planner for task management, area for files, and now they can access to a SharePoint team site, allowing the group to easily collaborate and communicate.
The time has finally come for Office 365 Groups and SharePoint Online team sites to work in tandem. In this blog, we’ll go through the easy process of creating a SharePoint team site that is connected to an existing Office 365 Group.
How to quickly create a team site from the SharePoint home page
To create a SharePoint Online team site connected to your Office 365 Group, simply do the following:
1. Click the Create Site button that is located on the SharePoint home page in Office 365.
2. A wizard will appear with several options. Here you’ll pick a name for your team site and determine whether it will be public or private.
3. Click Next and enter the owners of the site as well as any members.
4. Click Finish and your SharePoint Online team site will be created.
Creating a SharePoint Online team site that communicates with Office 365 Groups is really that easy!
SharePoint Online team sites offer versatility as your needs change and grow
In addition to marrying Office 365 Groups and SharePoint Online team sites, Microsoft has also added an array of new features to SharePoint to make modifications much easier. A few of these changes include:
Modernized view to create new lists and libraries
Microsoft has changed the user experience for creating new document libraries and lists to allow users to access this functionality from the top area of the team site home page, instead of having to go several levels deep into your site. Simply click +New, and choose the necessary component from the drop-down menu, which includes List, Document Library, Page, or App.
Easily edit navigation elements
All navigation elements have a small clickable ellipsis to change the link address or the display name, so users can create navigation menus that are both intuitive and make sense based on a team’s unique needs.
Edit your home page
The main home page of your team site is now completely editable. Simply go into what is called Edit mode and easily add, remove, reorder, or change all elements of your home page. With Office 365 and SharePoint, you have access to a wide array of interactive elements that you can add to your SharePoint Online team site, including videos, links to web sites, Excel spreadsheets, Word documents, and much more.
Control site permissions
Office 365 takes security very seriously, and this is no different when it comes to SharePoint Online team sites. Site owners have complete control over the level of access members have when using their team site. There is now a Site Permissions menu that can be accessed from the gear menu in the upper-right corner of your team site. Here you can control access to both public and private members and easily determine who has full edit permissions, and whether public access is limited to just read-only viewing.
Easily create a new, more modern home page
Another new feature includes the ability to make any page you create in SharePoint Online your team site’s home page. Simply create your modern page and add whatever interactive elements you would like. Then select the page you created from the Site Page library and click Make homepage from the command bar. Now your new page will replace your existing home page.
Interested in learning more about how SharePoint Online and Office 365 Groups work together?
If you have any questions about this new functionality, feel free to reach out to our team today at 877-788-1617 or through our contact form. We would be happy to walk you through the new features, or to discuss any other questions you may have about Office 365 or SharePoint Online.