How Content Search Works Inside Microsoft Teams
Learn more about Content Search, a new Office 365 feature that allows for improved searching within Microsoft Teams, OneDrive for Business, and Exchange Online
With a variety of cloud-based tools within Office 365, all holding different information, it can be difficult to know how to go about finding what you need. With Office 365, your data could be housed across a variety of services including Microsoft Teams itself, as well as Exchange, SharePoint Online, and OneDrive for Business. A new feature within Office 365 called ‘Content Search’ is focused on offering one area to find information across all these various cloud-based properties.
What is Content Search?
Content Search is a new feature built into Office 365 that offers a quick way to find information across Exchange, OneDrive for Business, and SharePoint Online.
How does Content Search with Microsoft Teams?
Under the hood, Microsoft Teams is tightly based on Office 365 Groups, which makes searching them quite easy. Each team has a mailbox that’s completely searchable in the same way as Office 365 Groups.
What to keep in mind when using Content Search to find data within Microsoft Teams
Below are just a few things to know when searching for data that resides in Microsoft Teams.
- To use Content Search to find information within Teams, you must ensure that you identify both the mailbox and SharePoint site that is associated with a team or group. To find out the properties of a Microsoft Team, you can use the Get-UnifiedGroup cmdlet inside of Exchange Online.
- If you’re only searching an individual user’s mailbox, any Microsoft Teams that individual is a member of will not be searched by default. Also, when a Microsoft Team is searched, only the group site is searched, not the mailboxes or OneDrive for Business accounts of individual users, unless they’re specifically added to any search parameters.
- Conversations that take place within a Teams channel reside in the mailbox that is attached to the Microsoft Team itself. Files that are shared in the channel are housed inside the team’s SharePoint site. So, to search both conversations and files within a channel, you’ll need to add both the Microsoft Team location as well as the SharePoint site to the content location when using the Content Search function.
- Conversations that take place in the Chat feature inside Teams are actually stored in the Exchange mailbox of those who are active in the chat. Files that are shared are hosted inside the OneDrive for the Business account of the user sharing the file. Because of this, you must add both the individual’s user mailboxes and any OneDrive for Business accounts as content locations to ensure you can search both chat conversations and shared files.
Content Search opens up new possibilities to find data across OneDrive for Business, Exchange and Microsoft Teams
With Office 365, users storing more and more information in the cloud, it’s critical that Microsoft release a tool in Content Search that allows easier access to data across all of the popular Office 365 apps.
If you’re interested in learning more about Content Search and how it can help you and your colleagues stay on top of information within your organization, don’t hesitate to reach out to the MessageOps team today. We can be reached via phone at 877-788-1617 or through our online contact form.