Have you checked out Microsoft Forms? Regardless of whether you’re in Sales, Marketing, Human Resources, or Accounting, if you’ve had the need to collect feedback, Forms is a great tool. It’s intuitive, and simple to use. No need to be an expert in a design program to create the form you need.

You’ll have multiple question options like:

  • Choice (Yes, No, Maybe, etc.)
  • Text (Long and Short)
  • Rating (Stars, Numbers)
  • Date (Long and Short)
  • Likert Scale (Scaling Responses)

You can even add Branching to your questions.  So if the respondent responses, “No” to a particular question you can have them brought to a follow up question that would apply to a, “No” response.

To send your form and start collecting responses, you click the Share button. You can then generate a link, QR code, Embed within a web site, or email your form.

Share screenshot

One of the top questions that I get from colleagues is, “Can I make the form response anonymous?” The answer is, Yes! Just go to Settings and where it asks, “Who can fill out this form”, pick Anyone with the link can respond. With this selected, anyone with the Form link can respond.  There will be no need for them to log in with an O365 credential to access the Form.

Settings Screenshot

When the respondent is viewing the form, they will see that their response is anonymous.

Anonymous Survey Screenshot

You can always give the option to leave their name and contact information. Just add optional text questions to the form asking for their Name and contact information.

Your responses will be collected by Microsoft Forms and you can request that you receive a notification email for each response. In the Forms Settings, be sure to check Accept responses and Email notification of each response.

Response Options Screenshot

You can view the Responses within Forms or export the responses to an Excel file for a more detail review of the responses. With the online view, you’ll get some pretty cool intelligence around how long it took for respondents to complete the form, and individual question analytics.

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