Use these tips to ensure the enterprise-level file sharing solution you’re using is secure.

When it comes to choosing a secure enterprise-level file sharing solution for your organization, you obviously have a lot of choices in terms of vendors. Before deciding on who to choose, it’s important to understand the vital features that are necessary with any enterprise-grade file sharing solution.

Some employees within organizations, or organizations themselves, think they can get by with free public cloud storage solutions from Google, or Dropbox, but these solutions often lack the security functions necessary for growing organizations.

Key things to look for when shopping for a secure file sharing solution

Below are just a few of the key aspects of a secure file sharing solution. If you’re investigating vendors that lack any of these features, it’s likely best to move on.

Comprehensive protection of data

Unfortunately, securing sensitive data is quite difficult, and must be done using a variety of different security features. Be sure that whatever solution you choose utilizes encryption both at rest and in transit, has role-based access, and offers a variety of data loss prevention strategies to ensure you’re protected in the event of a catastrophe.

Automatic version control

Ensuring that all users can see changes in real time is key for file sharing and productivity. Gone are the days where only one user could have access to a shared file, or emails would have to be sent back and forth creating multiple versions of the same file, which would make tracking changes nearly impossible. Thanks to automatic version control available with many of the enterprise-level cloud providers, you’ll easily be able to make changes in real time and track them in case you or your team members ever needed to revert to a previous version.

Two-factor authentication

Computers, smartphones, and tablets are susceptible to data breaches due to both data loss or theft, as well as exposure to viruses or malware. One way to protect you and your company’s data from many of these attacks is through two-factor authentication. If you’re not familiar with this term, it simply means two different forms of authentication are required to access a device. These two pieces of information could include a password and an alphanumeric code that can be delivered with a text message or phone call. Requiring two pieces of identifiable information, obtained from two separate devices, makes the work of hackers much harder.


Whatever cloud-based enterprise file storage vendor you choose, it’s important to select a company that takes compliance seriously. Common regulatory bodies include:

  • ISO 27001
  • ISO 27018
  • SSAE 16
  • Cloud Security Alliance

If the vendor you choose does not have clearance from these regulatory bodies, it’s best to choose a cloud provider that does.

Look to OneDrive for all your enterprise file sharing needs

If you’re looking for an enterprise-level file sharing platform that checks all of the boxes when it comes to keeping your data safe and secure, OneDrive for Business should be your first choice. Microsoft has invested massive resources into ensuring that your data is secure at all times. In addition, Microsoft offers the most comprehensive set of compliance certifications to comply with national, regional, and industry-specific governing standards.

To learn more about how using OneDrive for Business in your organization can not only keep your data safe but also boost productivity, reach out to the our team today.

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