Don’t be unprepared to deal with data loss from a natural disaster

With the recent floods in Southern Carolina, fires in California and hurricane season in full swing, businesses need a plan to handle natural disasters when it comes to high priority business functions. Continuity for important data such as email becomes increasingly important during these historic weather events. While utilizing on-site storage may make sense financially, having a backup in the cloud can potentially save a business from complete financial disaster after a severe flood, fire or other disaster.

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Importance of email continuity

Businesses rely on email today more than ever. Email serves as a written log outlining the health and important functions of most businesses. For this reason, combined with regulations for certain industries, email data must remain protected even in the event of a natural disaster.

Using email continuity allows organizations to receive continuous email communication even during a prolonged outage of your primary mail server due to hardware failure, power outage, natural disaster or other service outage.

How email continuity works

When your primary email server goes down, an email continuity system will typically take its place. Emails are then redirected from your primary mail server to a temporary mail server.

You’re still able access your email from this temporary server and anyone that sends you email will be unaware that your primary server is down. All of your email will continue to be sent from your domain name to prevent confusion. When your email is restored, your primary server will receive a complete backlog of all messages sent during the outage.

Questions to ask when shopping for an email continuity solution

Be sure to take the following questions into consideration when shopping for an email continuity solution:

  • Does the solution require onsite software or hardware?
  • Can my business afford the solution?
  • Can my team access old messages during an outage?
  • Is the solution always on, or will it need to be activated during an outage?
  • Does the solution include any type of customer support or are there additional charges?

Microsoft offers a variety of business continuity solutions

In the past, business continuity solutions were extremely expensive and required complex planning and proprietary solutions. Because of these problems, many businesses don’t have concrete continuity plans to protect their critical email, data and applications. Microsoft now offers several solutions to meet the needs of growing businesses.

Businesses can use Microsoft’s System Center’s Data Protection Manager to protect workloads through its network backup architecture. Businesses can then use Microsoft Azure for offsite data protection either on its own or in conjunction with the System Center Data Protection Manager.

Microsoft also offers its StorSimply hybrid cloud storage option, which offers data protection through Microsoft Azure as well.

For organizations that utilize virtual machines, Microsoft offers Azure Site Recovery, which is a way for organizations to coordinate the recovery of private clouds across a large number of virtual machines.

Do you have an email and business continuity plan in place?

If you have a growing business and no continuity plan, you’re putting your company data at great risk. To explore your options for protection during a large scale data outage, contact our team of Microsoft experts today.

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