How to Reduce Email Clutter and Inefficiencies with Office 365
Cut down on the time suck of email thanks to a variety of collaboration tools from Office 365.
Email was a wonderful invention when it was first used in the early 1990s. While it was invented in 1972, it wasn’t until several decades later that it was used outside of the government.
Today, billions of emails are sent each day, mostly spam, and this has caused the number of emails that enter our inboxes each day to explode. Employees find themselves bombarded with email, and in turn, organizations have started looking for other ways to foster communication within their companies.
Office 365 offers several email alternatives that can help not only boost productivity within your organization but also reduce the amount of time you and your team spend mindlessly dealing with large numbers of email each day.
How Office 365 can drastically reduce email and boost productivity
Below are just a few of the ways you and your team members can use Office 365 to reduce your reliance on email and boost productivity all at the same time.
Use Microsoft Teams to collaborate from anywhere
Microsoft Teams is a chat-based collaboration tool that allows organizations to share information, including files, videos, and correspondence in the cloud. This tool can help drastically reduce email clutter because most conversations can take place inside the Microsoft Teams app, which is handled in real time.
Have video conversations with Skype for Business
With more and more companies moving toward a distributed workforce, it can be difficult for teams to feel connected when they are located across the world from each other. Thanks to Skype for Business, organizations can have video conferences with one or more coworkers around the world at any time. While email and chat applications are beneficial, sometimes a quick video call can clear up the confusion.
Create a corporate intranet with SharePoint
Whether it’s simply a document repository or a platform to boost collaboration among your team, an intranet site can offer an array of benefits to growing companies. In the past, a corporate intranet was extremely expensive and time-consuming to deploy. That is no longer the case thanks to the power of SharePoint. Easily create an intranet portal where you can store important documents, post announcements, and recognize employees who are going above and beyond within your company.
Share documents with OneDrive for Business
If your organization works together on several documents or spreadsheets, you’re likely saving them in the cloud so that everyone has access. Thanks to OneDrive for Business you can easily track changes and make edits from anywhere, on any device. You can make changes to a document from your phone, and your coworkers will see the changes in real time. Also, you can annotate documents to show coworkers why you’re making certain changes. All this functionality is beneficial for organizations who have many people who need to make changes to certain documents.
Learn more about improving efficiencies with Office 365
If you’re looking to cut down on the amount of email that you and your team send each day, it’s worth giving Office 365 a try. At MessageOps, we’ve helped a large number of companies migrate to the cloud and boost productivity. Feel free to contact our team today!