Share iPhone/iPad screen in Teams meetings
By: Travis Hall
If you work in or are familiar with Office 365, then by now you have probably heard about Microsoft Teams. Teams is a group-based communications platform that brings everything together in a shared workspace where you can chat, meet, share files, and work with business apps.
With the Teams mobile apps, collaboration is even easier as users can be on-the-go with just their phone/tablet, or sitting in front of their PC at the office and still have the same great collaboration features. Below are some of the features of the Teams mobile app:
- Join calls and meetings – initiate, receive, or join 1:1 calls and scheduled meetings via audio (VoIP), video or phone* with team members or others outside your organization. If you need to add more participants to an ongoing conversation, the Teams mobile app allows you to search for additional members or enter a phone number to join a call or meetings. (*Note: requires Phone System and/or Audio Conferencing)
- Transfer calls and configure call forward and simultaneous ring – once in call, transfer individual calls to another team member or a phone number. You can also, configure call forwarding and simultaneous ring settings in the mobile client to ensure you don’t miss important calls.
- Check voicemail – Retrieve all voicemail messages and transcripts*. You can also configure your settings such as changing your voicemail greeting directly in the mobile client. (*Note: requires a license to Phone System in Office 365)
- Bandwidth Optimization – When you happen to cross a poor internet network while in a meeting, the Teams app gives you the option to ‘Call me back’ at a number you’ve set or re-join via a phone call. Additionally, Teams will prompt with you with the option to switch from video to audio – giving you continued good audio quality
- Battery Optimization – Teams proactively monitors your battery life and gives you options to reduce the consumption of your battery. During a meeting Teams will prompt you to switch from video to audio mode and provides you the option of turning off all incoming video from others.
- Share content & control presentations – share your iPhone or iPad screen, images, or live video stream with others meeting attendees. Additionally, attendees can view presentations, request control and advance slides. Alternatively, they can view the presentation in a private mode and skip ahead. Coming soon, you will be able to share Android screen, and files from cloud storage apps including OneDrive and SharePoint, directly in the mobile client.
The last bullet points out the topic for this post…sharing your iPhone or iPad screen. This feature of the Teams mobile app is very useful not only from a collaboration standpoint but can also be helpful for assisting a user with troubleshooting a mobile app like Company Portal, Outlook app, or any LoB apps for iOS.
How to share your iOS screen in a Teams meeting
Follow the steps below to share your iOS device’s screen during a Teams meeting.
First, you will need to ensure you have downloaded the Teams app from the AppStore and logged in using your O365 user credentials.
Step 1 Download Microsoft Teams from the AppStore
Next you will login to the Teams app using your O365 username and password.
Figure 2 Sign In to Teams with O365 credentials
Join a Teams meeting from the Meetings tab in the Teams app.
Figure 3 Join meeting within Teams app
NOTE: You can also join directly by clicking the link in your Outlook or iOS Mail calendar invite
Figure 4 Successfully joined Teams meeting with iOS device
Now that you have joined the meeting, you should see the elipse button at the bottom of the screen.
Click the elipse to bring up the sub menu.
Figure 5 Click the elipse button to bring up the sub menu
Now you will see the option to “Share”. Then you will see the sharing options including “Share Screen”.
Figure 6 Sharing options
If you do not already have Screen Recording enabled on your iOS device, Teams will provide instructions on how to enable this in Control Center.
Figure 7 Initial setup instruction if broadcasting is not currently enabled.
Click the ‘Home’ button on your iOS device to take you back to the home screen, leaving the Teams app running and still joined to the meeting.
Figure 8 Navigate to Control Center
Figure 9 Select Customize Controls
Figure 10 Click the green + next to ‘Screen Recording’
Now that Screen Recording has been enabled on your iOS device, you can go back to the Teams app where the meeting should still be active. Attempt to share again, and now you should see some slightly different instruction popup at the bottom.
Figure 11 Instruction if Screen Rcording is enabled on the device.
Follow these instructions to swipe up from the bottom of your iOS screen to bring up the Control Center.
Figure 12 Now the ‘Record’ button shows up at the bottom left of Control Center
Press and hold the record button until the Screen Recording / Broadcast options come up.
Figure 13 Select Microsoft Teams then click Start Broadcast
Figure 14 You will see a notice that you are now sharing your screen with Teams
Swipe down to get back to the Teams meeting page, or navigate to the content you want to share with the rest of the meeting attendees. Any application you open on your iOS screen will now be visible to the participants of the meeting.
The top of your iOS screen will have a red bar to indicate that you are sharing your screen. At any time, you can click on the red bar to stop the broadcast of the screen.
Figure 15 Stop broadcasting your screen
As stated earlier, the ability to share your iOS screen in Teams can be extremely useful for your colleagues who are always on the go and need to share content without the need for a full desktop/laptop to do so. As an IT Administrator, this can be a very useful tool for assisting users with troubleshooting items on iOS devices such as email configurations or an issue with a LoB app.
NOTE: This same screen sharing function with Teams will be coming to the Android platform very soon.
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